SCR Minutes
February 6, 2008
Prepared by Ken Raich
February 6, 2008
Prepared by Ken Raich
Attendance: Keith Dugan, Wayne and Sue Dugan, Jeff Arnold, Paulette Arns, Andrew Williams, Mike Archuleta, Paulette Stuart, Terry Cathcart, Larry Volk, Ken Raich, Paul Labar, Ron Dehn, Gary Franchi, Don Pfost, and Theresa Duran.
Minutes for the January Meeting were approved.
Special Guests: Paulette Stuart was present to go over details of the Spring Runoff. She noted this is the 30th Anniversary of the Runoff, and that Larry Lopez, one of the original founders of the race will be starting the race. She notified us the race packet stuffing will take place on February 27 at the Cheiftain. There will be pizza and good conversation. There has been a meeting with Pat Berndt regarding expectations & plans. Rich Hadley will be ordering the ribbons for the Funner to be a Runner. There is going to be a lead bike, and Paulette was asking for help finding someone to do this. It was suggested that there also be a trailing bike to be at the back with the last runner, with either a 2 way radio or cell phone, so there is no questions where the last runner is in the 10 mile run. It was suggested that either The Great Divide or Bobs bicycle would be good contacts for someone who could do this. Other suggestions were to contact Dave Diaz who had Tomas Duran as a lead bike at The Rock Canyon Half Marathon, maybe he would be willing to do The Spring Runoff as well. The names Joe Dvorski, and Vance Hubersberger came up. After some discussion Mike Archuleta volunteered to do lead bike as well as possibly having someone to do the trail bike. It was recommended that Mike do the trail bike so that someone with a medical background could be there in case of trouble with any of the runners. Mike noted that the person he had in mind is someone who works as an RN as well, so there would be someone in the lead and as a sweep to cover medical issues should they arise. Mike also said he would provide the medical support for the Runoff free of charge, utilizing staff from Parkview Medical Centers ER of Registered Nurses and Paramedics. It also came up that Mike Spence from the Pueblo Chieftain wanted stories about the Spring Runoff to run in the paper, to bring interest to the race.
Mike Archuleta came to the meeting to present an upcoming event that is going to be held by Parkview’s Diabetic Care Center. Chris Reichert, the Director of the Outpatient and Inpatient Diabetic Center came along with him. They presented a 5k to be put on by the Diabetic Group, possibly on May 10. They also noted that there are going to be several events on that day to raise Diabetes awareness. A Concert at the Riverwalk is going to be held, with Martini Shot playing. A horse shoe tournament will be held possibly in the County at the high school, or at the State Fair Events Center, the location has not been established yet. They came to make sure there are no events already being held on that day. They also wanted suggestions on location, date, and other details. SCR members recommended that it would be a great idea to hold the race in the evening, before the concert, and to have it at the Riverwalk. Recommendations were made about getting contributors to make flyers for all of the events with a registration form for the race as well. Mike also volunteered to help Jeff Arnold with the Valentines Twosome upcoming on February 10.
Keith Dugan and his family attended. He is from County High School, and is heading to the Simplot Games which will be held in Pocatello, Idaho. He is a member of a team of about 12 young men, and 10 young women, all from different schools from all around the city. He is going to be in the 4x800 meter relay. Each runner pays $400 which covers motel, cost of entry, an event t-shirt and other costs for the trip. There are a total of six coaches from around the city going, including Coach Leinhart, from South High School, and Coach Tiffany, from County High School. The meet will be held February 14, 15, and 16 on the indoor track in Pocatello. At first a suggestion to give each runner $50, totaling $1,100, was made. None of the other runners were present to ask for assistance. After some discussion an agreement was made that the club would give Keith a check for $100 to be used toward his travel expenses. That $100 would come out of the donation made to the runners club by Mike Tearpak in his will. The club would ensure that Mr. Tearpaks family received a newsletter. The club is also going to get newsletters out to each of the high school coaches.
Officer Reports: Treasurers Report: Paulette Arns passed out a detailed statement, reporting the amount of money the club has in its savings and checking accounts. She also noted the balances that the club had in the month of February for the years 2005, 2006, and 2007 as well. This was pretty consistent, except for 2007, and that year Dave Diaz who was Treasurer at that time had not yet made some deposits that month. The Treasurers report was approved by the club. Newsletter Editor: Ron Dehn discussed the tentative schedule for the Newsletter, which is on the page 14 of the current Newsletter. Deadlines for submissions and possible dates for stuffing are noted on that page. Comments on the quality of the photos in the newsletter were made, as well as the overall class and quality of the newsletter. Membership Chair: Don Pfost gave his report that there are 142 paid members up to date. 101 of those 142 members will be receiving the next issue of Colorado Runner Magazine. For the January newsletter, 134 paid members were sent newsletters, 21 newsletters sent out to those who only receive newsletters, 4 businesses who weren’t already newsletter only recipients were sent a newsletter, those were to those businesses that donated for the SCR Banquet raffle. The remaining 41 newsletters needed to meet the bulk mail rates, were drawn from the 72 members who have not renewed their memberships from last year. As far as the President goes Ken Raich will fill in until a President is found, and then he will take over the Membership Chair. Webmaster: Paul LaBar gave his report on the website. He along with Don Pfost, and Ken Raich have successfully moved almost all of the content from the old website to the new website with a menu at the top of every page for easier navigation. There is now a photos link to photos from 2007 races and photos will be available for 3 months. There was a technical glitch that occurred today with the system when people signed up for the Spring Runoff. It began early this morning and continued until around 6:30 P.M. An error message would show up after a person went through the entire process of signing up and entering their credit card information, instead of getting a confirmation page, an error message was sent out. Any of those people who attempted to sign up actually did not get signed up. What happened was that the database did not get copied over to the new website. A recommendation of re-registration needs to be made to those who had this problem, and did not receive a confirmation page. A recommendation was made to have the Pueblo Chieftain publish an insert regarding the matter. Don Pfost also noted that he would like to work on a project for the club as a class project for his Web Design Class.
Upcoming Events: The Valentines Twosome is coming up on February 10, Jeff Arnold reported that Jill Montera has said that she has six couples. There will be two 10 year old boys running, but they will not be eligible to win their age division. Pre-registration is not known at this point. $102.40 is the cost of the chocolates for the race. 12 couples will be needed in order to break even. Jeff asked about folding tables if they are needed. There are folding tables at the Pavilion that can be used. The Spring Runoff Tune-up will be at 9:00 A.M. on February 17, Ken Raich has asked for a volunteer for an aid station at Dutch Clark Stadium, with water and cups. Paulette Arns volunteered to do it. The Spring Runoff was touched on again. The logo for the Spring Runoff Tech Shirts should be kept small, and placed on the upper right side of the chest. There is a meeting next Tuesday at 5:30 P.M. The Wood Turners will be doing the awards for the Spring Runoff. Robert Sweeney and Dan Miller will be making those awards at a significantly discounted price. An example of one of the awards is the 1st place masters female for the 10 mile is worth $380 and the cost to the Runoff is $50.
Recaps/ Updates/Revisits: Don Pfost gave a full report on the Banquet for this year, including the number of attendees, and a full financial break down of expenses and so forth. There were 108 attendees at the Banquet this year. Robert Sweeney from the Wood Turners charged the club about 40% of the cost for the awards that were given. Dan Miller charged $30 for the Female Runner award, which normally costs $145, and $30 for the Male Runner award, which normally costs $85. Lois Pfost spent numerous hours at the lave making the awards for the Predictions Series. This was noted to be one of the best banquets yet. Don did a great job on the banquet, Thank You. Thanks to Paul LaBar, Linda Strange, Martha Drake, and Theresa Duran for their help. Don thanked everyone for the help the night of the banquet. Don also thanked Ken Raich for bringing his equipment. The setup for the raffle needs to be changed. The seating arrangements definitely need to be changed for next year as well. The raffle setup should be in the dining area. Cindy Reyes noted that she would be purchasing round tables soon.
New Stuff/Old Stuff: Gary Franchi suggested giving out membership forms at the Spring Runoff and at the next 2 Prediction Series Races. An agreement was reached that membership forms should be stuffed in all of the race packets for the Spring Runoff. Larry Volk volunteered to make the copies needed for this task. It will be in a different color other that the regular blue that the club sends out.
The meeting was adjourned at 9:00 P.M.
Respectfully submitted by Theresa E. Duran