SCR Minutes
April 1, 2009
Prepared by Mike Archuleta
April 1, 2009
Prepared by Mike Archuleta
Introductions
Attendance: Mike Archuleta, Paulette Arns, Ken Raich, Dave Diaz, Rob Archuleta, Sheena Archuleta, Austin Clark, Gary Franchi, Jim Robinson, Cheryl Farrer, Terry Cathcart, Don Pfost, Jeff Arnold, Paul LaBar, Thad Beller, Sara Basset, (board members for the Pueblo Community Diabetes Project)Upcoming Races/Events:
Anyone interested in having the SCR Club sponsor their race is encouraged to visit the web site to view the Policies and Procedures for helping with races along with fees and entries into the SCR Newsletter.
Addict-to Athlete Program ~ Robert Archuleta:
This is a new 12 step inspired program which is free to anyone who wants to participate. The program is designed to help addicts of any kind find sobriety. His meetings are about ½ hour long and then they do a quick run around the track. Meetings are held on Saturdays at 10:00 at Corwin Middle School. Rob asked for SCR approval to promote his program. Right now he is not planning a run but would like to plan one a year from now. He would like to have any members of the club come to the meetings and be volunteer coaches. Rob is also a host of 2 TV shows – one is a statewide show which is on Comcast On Demand and the other is called “Anything and Everything” on Channel 19. The Cinco De Mayo race has been broadcast on this show. He would like to give his resources as a TV host to air other races that the club sponsors. He would like the clubs blessing to support the program. They have considered adding bike riding to their agenda, but they run into a problem with clients coming from facilities that are not allowed to ride a bike. There would be a cost involved with bike riding and they don’t want to add a cost to this group participation. They have some good coaches already on board but would like any of the club members to come to a Saturday class and volunteer to coach. Don stated that they have the support of the club and would like to help out any way that they can. Something about the program will be put into the Newsletter.
Ramsgate 8 8K Predict, Sat Apr 4 ~ Don:
The race will happen weather permitting. The run will be on asphalt in case of wet weather. 8 am start time with Brunch after the race.
Panther Run, Sat Apr 18 ~ Cheryl & Chris:
The goal is to double the registrations that they had last year. There are a lot of people from out of state registering for this race. There are a lot of children running this year and that is a concern. She would like to have 20 race marshalls and has had no luck in getting people to help on that date. If anyone knows of anyone that can help it would be appreciated. She has 5 signed up now. Cheryl explained the course is through City Park. The race starts at 10am. There will be some police support at the race at the intersections. She has spoken to Paul Lebar, the race liaison, and Ken. There should be about 5 turns in City Park that will need race marshals. So 5 people should be good. Sheena, Rob, Paula and Mike volunteered to help. Mike will be the Lead Bike. Friday before the race the bibs will be printed out so make sure everyone is entered in before then. Then they can be picked up on race day morning at 5:00. Paul will mark the course. She will be there at 7 or 8am. Registration will be at 9:00. There will be a barbeque after the race.
Spank Blasing, Sat Apr 25 ~ Todd:
Todd emailed he would not be present tonight. The run is coming together. Ron and Ken have volunteered and he asked that anyone else that would like to volunteer to call him at his work number. They are going to be using chip timing so won’t need any timing equipment from the club, but not sure if they are needing the finish line equipment. If he needs it they will make it available. Don will send an email to Ron to remind him to let them know if he needs any other help. The age group for the series is different from the age group for the race. He is aware of this.
Lake Pueblo Arkansas Point Bike Challenge, Sun Apr 26 ~ Austin:
3rd annual race. Pre registration is being held online. They are trying to work up a link with the club website but it hasn’t worked yet. He would like everyone to pre-register. If they register on race day it will be a $5 additional fee. They are trying to get away from registering at the Great Divide. Austin explained the mountain bike course. There will be 3 different races. Beginner – 12 miles Middle – 18 miles Expert – 28 miles. It is the exact same course as last year. They had a meeting on the 9th of February and the equestrian group hadn’t approved the route. But the trail/route will be closed off on race day. SCR will provide the timing and the finish line. They had some really nice maps printed up and they are $5 each. He can place another order if anyone is interested or get the contact info to the club.
Cinco de Mayo, Sun May 3 ~ Ramon & Hilbert:
Ramon and Hilbert were unable to attend meeting. They will use chip timing for this race, but would like SCR to set up the finish line. The chip timing company was charging too much. He would also like to have some volunteers to run a backup timing system. They are not using the clubs bibs. They are not sure if the company doing the chip timing is supplying the bibs. This would be a good run to train some new people on running the timing/finish line. Ken will be there to oversee registration. Need to find out about any hidden costs that they will need to provide. Summit and Event Productions will have access to download the registrations into their systems. They are bringing in runners from Mexico.
Run with the Bulls, Sun May 17 ~ Ruth:
Ruth was not present. Ken explained that Ruth is anxious to promote the race to go along with the Wild Wild West Fest. She wants to have a few of the club members runners run with horns on. There will be a barbeque at the Gold Dust after the race for the runners. There is one more meeting before this race and Ruth will be at the next meeting. www.wildwildwestfest.com is the website for the event and the run is on the website. Ruth is taking care of the shirts and awards and Ken told her to keep track of all of her expenses and she will submit them to the Chamber. CSU is going to have a bike ride at the event. Dave Diaz will help to mark the course. It’s the same as the bike course basically. Ken will be the lead bike on this race. She needs to coordinate who will be doing each task at the race. They will meet with Ruth again before the run to get all of the little details coordinated.
Spirit Fest, Sat Jun 13 ~ Jesse & Hilbert:
Jessie and Hilbert were not present. Will address this race at the next meetingDiabetes Prevent-a-Thon, Sat Jun 20 ~ Chris & Mike:
Mike will be the liaison for this race. It is the same course that CSU and PCC used last year for their 75th anniversary run. Guests Scott Bellar and … both members of the Pueblo Community Diabetes Project went over the run and they are hosting the run. Mike sent them the race director’s kit. Previously the club helped with the barricades but a parade permit is needed and the police department needs to be notified so no one is driving through those streets. They will have to get with PCC to shut down that section of Orman. The police department will help runners across Cleveland, but should have volunteers at Prairie and Goodnight. The finish area should be closed down by PCC. The course was explained to the group. Having the parade permit will allow the police to be there to monitor the intersections. The club can bring cones to block off the street instead of hiring a barricade company. There is a $100.00 fee for race assistance. The web based registration is a different fee. Arrangements will be made for web based registration and should be made about 2 months before the race. The registration process was reviewed. Forms can be downloaded from the website for registration. Terry and Don volunteered to help out at the race.
Livestrong Event, Oct ~ Lynn & Jimmy:
Lynn and Jimmy are not present so will address at the next meeting.
Officer Reports
Minutes ~ Mike:
Minutes from the last meeting were reviewed and approved.Treasurer ~ Paulette:
Payment was made to the YMCA and a thank you was received. Expenses were mostly for the Spring Run-Off and the Newsletter. Preliminary Spring Run-Off report was distributed to members. Jeff still has some bills outstanding for the Spring Run-Off, but the approximate profit of $9360.00. Thanks to Paulette for all of the work for the Spring Run-Off. Last year the club gave $250 to the Southern Colorado Trail builders to become members, this was in August. Treasurer report was approved.Newsletter Editor ~ Ron:
Ron not present. Sent an email to let everyone know that postage going up in May. The printer is giving him a bid on doing color on the front and back pages; he would like to do the cover in color. The printer is using some new hardware and the quality of the pictures is coming out better. He asked for some gift certificates to the Gold Dust. It was approved to give gift certificates at his discretion. He wants to thank the many contributors to the Newsletter including the stuffers.Membership Chair ~ Ken:
Membership handouts were distributed to members. 200 current members total. 200 Newsletters sent out. 180 paid memberships. 100 individual memberships and 78 family memberships. 22 of those are Newsletter only. Ken will distribute a list now of everyone who is getting only the Newsletter so the club members can review and remove names if necessary. Some names were deleted. The Boulder Running Club, The Great Divide and The Edge were added to the mailing list. Ken distributed a list of members who have not renewed yet. He will get with Ron and get a copy of the membership forms and send a letter and form to all 62 members that haven’t renewed yet. He passed around a copy of the old Membership cards. He would like to do new membership cards in a tear off business card format instead of the old membership card. The card is an incentive to get discounts. They should cost around $7.00/100 cards. Can mail with postcard postage. 133 members requested Colorado Runner.Webmaster ~ Paul:
Paul has pushed back a month on running the content management system. This is an interactive web page system. It should be up and running next month. Work has been done on the site for advertising the upcoming prominent races. Arrangements were made for Jim to be able to upload the results for his race and the predict race results to the site. Austin contacted him from The Trail Club to see if Paul could help him with their web site and he told him he could give him some guidance but couldn’t take on the whole project. If anyone knows of who could help him can contact him.Activity Recaps/Updates
Spring Runoff ~ Terry: To change to different shirts next year. The microphone was broken at the stadium so they used the Chieftains microphone and it didn’t work as well to start the race and announce the winners. They will ask the coach at Rye High School to help with the finish line. Look at moving the start of the Toddlers race to 10:30, then start the Fun or be Run at 10:45. These will start after the main race. Then give them a free T-shirt. Next year some suggestions are to make signs for the restrooms, have more parking assistance, and look at chip timing. Should they put the mile markers on the cones throughout the race? Concession stands and ticket booth worked out great.
Mad Max’s Trail Run ~ Jim:
18 runners did the 4.6 and 11 runners did the 10.3. Had good comments on the trail being marked wellRacing Calendar ~ Dave: Took out the change for PCC.
Other: None
New Stuff/Old Stuff
SCR and YMCA ~ Don:
Don met with Terry Lockwood in February about if SCR could still meet at the YMCA and if they could still use their mailing address. He was told yes that they welcomed the relationship between the club and the YMCA. The old YMCA will stay open through May and can meet there. Then starting in June will have the option of meeting in the new facility in an unfinished part of the building. It would be finished in a few months. Or they could meet at the Barkman Branch during those months. Need to make a decision if the YMCA is still where they want to meet or not. It has been very beneficial to have this relationship with the YMCA for the meeting places and the mailing address and would like to continue this relationship.New equipment-Flagging, Stopwatches ~ Don:
The time machine is needing to be fixed after the Spring Run-off. Dave found that they sell adapters that go on the clock for $54 that holds 2500 lines and comes with 2 free rolls. He will get 2 adapters and 1 roll of paper. Don suggested purchasing one new stopwatch in addition to this for backup.Compensating volunteers ~ Don:
NoneAdjourn