SCR Minutes
June 4, 2008
Prepared by Theresa Duran
June 4, 2008
Prepared by Theresa Duran
Attendance: Arns, Paula McCabe, Jeff Arnold, Dave Diaz, Gary Franchi,
Rich Hadley, Don Pfost, Paul LaBar, Ramon Arriaga, Terry Cathcart, Ron
Dehn, Ken Raich, Theresa Duran.
Ken Raich noted that there is a lot of information that needed to be discussed
on the agenda for the night, so time would have to be limited for each
discussion taking place.
Special Guests: Ron Dehn was present and spoke for Lori Gregory,
regarding the Little Run on the Prairie. A short discussion took place
to determine the pickup time for equipment for the race, and what equipment
he would be needing.
Paula McCabe from the YMCA, was present speaking for Brittany Reagan regarding
the Corporate Cup Volunteers, and the race in general. She noted the 5K
will be on September 13, 2008 to start at 7:30 to 7:45. The YMCA will
be providing the volunteers for water marshals. It was noted that maintenance
from the YMCA usually marks the course. The club would assist with the
timing of the 5k as well as the 1 mile race. Contact person from the YMCA
is Brittany Reagan, she can be reached at 543-5151.
Ramon Arriaga was present to discuss, and verify what the fee for the
clubs services would be for assisting with the Cinco De Mayo. It was decided
that the club would charge the Cinco De Mayo $500 with a $200 refund donated
by the club for a total of $300 for this year, after a motion was brought
to the table, and opposed by 2 members Dave Diaz and Don Pfost, the motion
carried. Next year the race will be charged according to SCR policy which
is $100 for races that are 100 runners or smaller, 33 cents per bib provided
by the club, and $1 per participant over 100 runners. The Cinco De Mayo
had 493 participants this year. This brought forth a discussion regarding
inconsistency of charges for races. It was determined that it must remain
consistent according to policy, which also allows the club to decide at
their own discretion what charges would be assessed or not assessed. But
charging $100 for up to 100 participants, and $1 more per participant
over that 100, along with the 33 cents was unanimously decided on. Dave
Diaz made copies of the policy and passed them out.
Officer Reports: Treasurer: Paulette Arns presented a
detailed report of the Checking and Savings accounts so far this year
as well as total amounts in each account, and a detailed report of income
and expenses from the Spring Runoff which was updated due to a recent
deposit of a check to the club for $1,200.00. Newsletter Editor: Ron Dehn
reported that it cannot be stated on the newsletter that we send out a
monthly newsletter. Also all newsletters must be identical, therefore
any race registration forms that do not have 250 copies, one form for
each newsletter, cannot be placed in the newsletter. Membership Chair:
Don Pfost reported that we have 206 paid members, which is the highest
it has ever been. Renewals are still trickling in. Few have been received
from those placed in the Spring Runoff race packets. 148 club members
requested to receive the Colorado Runner Magazine. Webmaster: Paul LaBar
reported that a meeting had been called by Ken Raich in order to discuss
keeping things up to date with the calendar. Changes can be made by the
Webmaster or someone else. Original entry must be submitted by the Calendar
Keeper, and then changed from then. The possibility of making a cookbook
and then delegate someone to make changes to the website when Paul or
the Calendar Keeper are unavailable. He noted that he will be setting
aside 1 hour a week on Mondays to add or make changes to the website.
Upcoming Events: Spirit Fest will be on June 14. Police
will not be providing course marshalling support. The race should be fine.
There is not a lot of traffic in the area. The Belmont Butt Buster will
be held on June 21. PCC-CSU 7.5 K finish line and result assistance is
needed for the race. PCC has some finish line assistance taken care of
though. PCC-CSU race will be on July 13.
Activity Recaps: Some of the race recaps listed on the
meetings agenda were overlooked to further discuss the policies of SCR
assisting with races, charges for those races, Race Director Kits which
are downloadable and also give the details of the responsibilities of
the race director. A motion was made and approved to add a Request for
Race Assistance form to that kit. This form was made by Ken Raich, club
President. On this form questions are answered by the Race Director providing
race details and names and addresses of Sponsors, and Race Director, along
with the types of assistance being requested. It states on the form that
it must be submitted and approved prior to assistance being provided by
SCR.
New Stuff/Old Stuff: A short discussion as to whether
or not the club should hold its July meeting on July 2 or 9 took place.
Many people would be out of town that week and would not be back until
the following week. It was decided to proceed with July 2, it is also
Don Pfosts Birthday on July 2. The SCR annual picnic is going to be held
in August as usual. It was decided that the ideal location to hold it
in the same place as in previous years at the Beulah Mountain Park. Jeff
Arnold is going to check into price for catering by Cinfully Delicious
which was $422.50 last year, as well as he was going to check into the
All Seasons.
Adjournment: The meeting was adjourned at 9:00 P.M.
Respectfully submitted: Theresa E. Duran