SCR News - Minutes

SCR Minutes
October 2, 2009
Prepared by Kevin Keilbach

Introductions:

Attendance: Ron Dehn, Frank Mazzara, Erica Belcher, Gary Franchi, Dave Diaz, RoseAnn Thomas, Jacqueline Wall, Don Pfost, Scott Candland, Paulette Arns, Kyle Horne, Jeff Arnold, Terry Cathcart, Janelle Markert, Kevin Keilbach

General Update:

Don reported that next month's meeting will likely be held at the YMCA.

Upcoming Races/Events:

Autumn River Run:
Kyle gave an overview of the Autumn River Run, set for Saturday, October 10. He mentioned that 20 registrations have come in and that he expects attendance to be around 45 runners. Volunteers are confirmed and equipment secured. He will confirm equipment once again in the coming week.

Regarding equipment, Don updated the group that the equipment has been secured for the Florence High School cross country meet on Friday, October 16th. Dave mentioned that the Pueblo City meet will be held on Oct 14th and he will help coordinate equipment usage. Jacqueline explained that she will secure the equipment for the Hustle for Russell race on Nov 7th and return it directly to the Atalanta 5k the next week.

Atalanta:
The race coordination is on track. It will be held Saturday, Nov. 14th.

Turkey Trot:
Scheduled for Thursday, Nov. 26th. Based on the fact that the SCR equipment will be available that day, Janelle reported that the race will be a timed event rather than simply a fun/family run, as was being considered. The race will be held on the YMCA campus and will likely start at 9:00 AM. SCR will provide at least 3 volunteers. The race will likely have a 5k as well as a 1k kiddie trot. Entry forms will be posted on the YMCA website and will also be delivered to Ron by the end of October.

Rock Canyon Half Marathon, Saturday, Dec. 5th:
It was reported that online registration is up and running. Letters have been sent out and the pavilion has been reserved. Everything is on track.

Harvest Run:
The race is set for Oct. 24th. The distance has been changed to a 5k in an effort to get more participants. The race is slated for 5:00 PM, food will be served at 6:00 PM, and the bonfire (weather permitting) will follow.

Annual Banquet:
Don reported that the banquet is tentatively scheduled for January 30th, 2010 at La Renaissance.

Panther Run:
Mid April, 2010. Kevin Keilbach explained that the Panther Run will be held in early spring and was given advice by the group as to the early stage coordination.

Activity Recaps / Updates

Skyline Drive: Kyle reported that the Skyline Drive run was a success, noting several areas that can be improved for next year.

Corporate Cup: Janelle delivered an overview of the 25th annual Corporate Cup. Over 2,000 people took park including more than 700 in the 5k and around 300 cyclists. Taking home the Cup for their respective divisions were CMHIP (the State Hospital,) Atlas Pacific, and the Kiwanas.

Run 4 Trails: Don reported that the race was a success, noting that 140 runners registered and there were very few mishaps.

Hot to Trot: Don recapped that the race coordinators were pleased with how the race turned out. Jeff mentioned that he plans on using a different color of chalk next year to distinguish between the walk and the run. It was discussed that serving the food earlier would have been beneficial and should be considered for next year.

Cougar Canyon: Scott reported that the race had over 30 competitors. He discussed considering making it a 10k race next year, but most SCR members suggested that leaving it as a 5k will likely draw more interest. Scott is working to make the race a part of a bigger, broader outdoor festival for next year.

Officer Report:

Meeting Minute Report: Mike Archuleta
September minutes were approved with no changes.

Treasurer Report: Paulette Arns
Paulette delivered the overview, noting that Paul was reimbursed for a new laser printer ($129). Hot to Trot registrations were paid for as well. The treasurer’s report was accepted.

Membership:
Don reported that 3 new members came on board in the last month, increasing club membership to 203. Gary has updated the membership form and it is up on the website and copies will be sent to members in the next newsletter.

Newsletter: Ron reported that there will be a combined newsletter for December and January.

New Stuff/Old Stuff

SCR Race Management: Don noted that the more members learn the software, the better.

Equipment: Don explained that Paul purchased a printer. Also, the old time machine crashed during the Corporate Cup 5k, and that he and Dave agreed the club would purchase a new time machine. It was ordered and arrived from Flying Feet Computers ($1,130). Don also purchased a folding crate for easier transport of the computer and printer.

Loaning Equipment: Don explained that a number of high schools have recently requested use of club equipment. There was discussion around why the schools no longer have their own equipment, and Don asked if the Club would consider donating some stop watches to the area schools. Jeff cautioned that the equipment may disappear. Dave suggested leaving things as they are by continuing to loan equipment to local schools on an as-needed basis contingent on availability. No decisions were made to change the current approach.

Meeting Format: Jeff expressed concern that the monthly meetings are not as productive as they should be. He noted that monthly meetings are not the best forum for non-members to present drawn out plans for upcoming events or to deliver lengthy recaps of prior events. Dave made a motion to do away with recaps for the next meeting, and the motion carried.

Meeting Adjourned at 8:56 PM