SCR Minutes
November 4, 2009
Prepared by Don Pfost
In attendance: Don Pfost, Dave Diaz, Jeff Arnold, Terry Cathcart, Janelle
Markert, Paulette Arns, Paul LaBar
November 4, 2009
Prepared by Don Pfost
Upcoming Races/Events
Hustle for Russell
No report
Atalanta, Turkey Trot, and Rock Canyon Half Marathon
Planning for all three events is proceeding on schedule, with no major
problems identified.
Temple Canyon, Predict Series
No report
General race-management plan
• Paul, Paulette, Don, Terry and Michael have been working as a
team to develop a plan for upcoming races.
• Registration and results for Atalanta and the Turkey Trot will
use the ChipResults software currently loaded on the club laptop; a bar-code
scanner and label printer have been purchased and will be used at these
two races. SCR members will do registration and timing—Paul and
Don will work Atalanta; Paulette will head the Turkey Trot.
• The club will purchase a new laptop and The Race Director, a commercial
race management package. Club members will train on the software, with
aim of timing the Spring Runoff and subsequent races.
• Larry Lucero, with Runners Roost of Fort Collins, who has lots
of experience using The Race Director and the Time Machine, will be hired
to time Rock Canyon and to provide training to SCR members.
• One or more club members will travel to Boyd State Park, Loveland,
to observe and talk with Larry as he times races on Saturday, November
7.
• Registration and timing for Spring Runoff were discussed, with
the options of hiring an outside vendor to do timing or having it done
by SCR members; the final decision will be made later and will depend
on confidence of club members in using new software and equipment.
Annual Awards Banquet
• Planning continues. Meal to include a buffet of Roast Top Sirloin
and a vegetarian dish, with a total price, including buffet, tax and gratuity,
of $21.95 per person. Decision made to charge adult members $12.00, children
12-7 years $5.00, and children 6 and under no charge, with the club paying
the difference.
• Both on-line and paper registration for the banquet and voting
for female/male runners of the year will be available.
• Banquet committee will provide awards for runners of the year
only.
Officer Reports:
Secretary
Minutes for October meeting were approved as written.
Treasurer
Paulette reviewed recent payments and income, including a contribution
from Ruth McDonald and Shelly Riddick of The Gold Dust for help the club
provided with the Hot-to-Trot. Report accepted.
Newsletter
Based on email from Ron, a combined Dec/Jan issue of the newsletter will
be published and mailed toward the middle of December, giving Larry Volk
time to prepare photos of Rock Canyon.
Membership
Don reported a total of 203 members at end of October; membership form
and article encouraging renewals were included in November newsletter;
renewals have begun to trickle in.
Webmaster:
Paul reported that his attention has been focused on race management issues,
but website remains in good shape. Once race management issues are under
control, Paul will return to the development of a content management system
for the club’s website. The goal is to develop a more flexible way
of managing the website, with goal of enabling different members to take
responsibility for specific sections of the website.
New Stuff/Old Stuff
Race Management
Paul reported that if the club purchases The Race Director, it can be
loaded on multiple computers, which will make it possible to train more
members to handle the timing and results for races.
Meeting Format
• There was further consideration of this topic that focused on
how to treat the discussion of upcoming races and events. No formal action
was taken, but there seemed to be general agreement that guidelines be
established encouraging those making presentations to keep them as focused
and brief as possible, limiting them to five minutes or less, if at all
possible. Liaisons will be expected to help with the preparation of presentations
so they conform to these guidelines. There appeared to be general agreement
that hard-and-fast time limits were unrealistic.
• In addition, it was noted that, even though a decision was made
at the October meeting to eliminate updates and recaps from the agenda,
there might be occasions where it would be useful to hold such discussions,
focusing on what was learned. No objections to this suggestion were voiced.
Officers for 2010
• Don announced that he is stepping down from the presidency at
the end of this year; he will continue to serve as membership chair through
next year. Jeff will consider taking the over as president. Dave will
serve again as VP, unless someone else can be recruited with the aim of
becoming president in a year or two. Mike and Paulette are willing to
serve again as secretary and treasurer, respectively, and Ron and Paul
are willing to continue as newsletter editor and webmaster, respectively.
• There was a general discussion of how future officers might be
recruited. Suggestions included announcements/invitations in the newsletter,
personal contacts, and developing internship-like procedures to recruit
and train club members to serve as officers and to fill other positions,
such as webmaster, membership chair, and so forth.
Support of Youth Runners
Ways for SCR to support youth runners were discussed. Suggestions included
offering reduced entry fees at club races. Jeff will present a proposal
next month for supporting middle- and high-school runners.
Meeting adjourned at 8:55 pm.