SCR Equipment Rental, Race Support, & Advertising Policies
Southern Colorado Runners Club is a non-profit organization devoted
to promoting running and walking at all ability levels for fitness
and recreation. Southern Colorado Runners, in addition to producing
its own race calendar, will assist outside groups with runs, walks,
or other athletic events whenever possible following these guidelines:
Equipment Rental Guidelines
- An SCR member must volunteer as the race director to have overall
responsibility for details pertaining to the event including
volunteer recruiting, picking up and returning SCR finish line
equipment, and coordination with the outside group. The race
director is also responsible for collecting any SCR fees which
should be immediately submitted to the treasurer.
A description of race director duties can be found in the
"Easy Does it" Race Director Kit.
- If SCR equipment such as Chronomix, finish line clock, flagging,
etc. is used for the event, the outside group will be responsible
for an equipment user fee to help defray the cost of maintaining
and replacing the equipment. The fee will be determined by the
number of participants as follows:
- 1 to 100 participants - $100.00
- 101+ participants - $1.00 per person over 100 entrants
Under unusual circumstances, the SCR assigned race director can ask
for a fee variance at a regular monthly membership meeting.
- If the outside group does not have access to liability insurance
for their event, coverage can be provided under the SCR policy if
all insurance requirements are met (including the registration forms
showing the event is produced by SCR and the Road Runners Club of
America). The outside group will reimburse SCR for this insurance
coverage ($65.00 per event). If the outside group has their own
liability insurance coverage, they must list SCR as being additionally
insured on their policy and show proof to the race director.
- Registration forms for any athletic event can be included in the
monthly issue of Footprints for a $25 charge. All flyers
must be on unfolded 8½" x 11" paper.
- Exempt from the equipment fee will be the Pueblo Family YMCA in
exchange for waiving fees for use of meeting rooms
and the SCR mailbox. Also exempt, with
approval at an SCR membership meeting will be an event produced by
an SCR member who has been an active volunteer during the previous
12 months (20 hours or more per year).
Race Assistance Guidelines
- Normal SCR race assistance will consist of:
- Furnishing of Chronomix, race clock, finish board, finish
chute equipment
- Volunteers
- Course marking
- Course measurement
- The sponsoring organization shall be responsible for:
- Ordering race bib numbers and awards; bib numbers can be
purchased through the Gold Dust Saloon
- Registration ("pre" as well as "race day")
- Course marshals, split timers
- Ordering T-shirts
- Coordinating with outside sources such as ambulance,
police, park officials, etc.
- Water and aid stations
- Approval from city for parade permits, etc.
- Advertisement/promotion/flyers
- Insurance
- Sponsorship
- Lead bicyclist, sweep bicyclist
- Water and/or refreshments
- Publicizing results in newspaper
- First Aid
- Clean up following event
- Additional fees may also include
- $0.33 per bib for bib numbers
- any other items deemed necessary to produce a
quality event
Advertising Policy
The SCR allows advertising in
"Footprints" in the form of
display ads or flyer inserts. The standard charge for ads is $25
for a business card-size ad and progressively higher for larger ad
sizes. The fee is also $25 to have flyers inserted within
"Footprints" . The club reserves the right to
reject ads/flyers that are submitted.